Functions and responsibilties of the Finance Assistant: - To be responsible for the receipting and reconciling of all monies recieved, reconciliation of key control accounts, processing of daily income recieved by Units, processing of food cost information, raising sales invoices and processing salary information.
- To deal with customers on a one to one basis or by telephone, to including processing of credit/debit card transactions and to deal with finanicial queries, in a professional, polite and courteous manner.
- To be actively involved in the debtor collection and monitoring process for the collection of residence fees.
- To be actively involved in the main Residences Papers processing period to include processing of facilities, invoices and setting up direct debit details and to continue these processes throughout the year.
- To issue monthly budget reports to budget holders in a timely matter.
- To analyse and process non-food cost information for the company on a monthly basis and to deal with any queries raised.
- To produce and maintain debtors lists for non-residences fees debtors, pursue and monitor outstanding debts and deal with any queries from customers, referring them to Unit Managers where applicable.
- To process invoices, journals and miscellanous income as directed by the Finance Manager/Senior Finance Manager.
Person specification:
ESSENTIAL:
- NVQ2 or equivalent. GCSE level A-C Maths, or equivalent work related experience.
- Proficient in using common office IT packages (Microsoft Word/Excel/Access and Internet and Email) with previous use of spreadsheets.
- An ability to deal with customer enquiries and escalated requests for information or service, resolving customer issues where appropriate whilst ensuring compliance with standard procedures and practices, preferably within a financial environment.
- Experience in the reconciliation of control accounts.
- Experience in the use of computerised accounting systems.
- Evidence of being methodical with good attention to detail and accuracy.
- Ability to communicate effectively and professionally with a wide range of people.
- Ability to work as an effective team member, providing advice and guidance to other team members where necessary.
- Proven ability to work unsupervised, planning, prioritising and organising your own workload within established time scales.
- Ability to use initiative in solving problems and responding to queries ensuring compliance with standard procedures and practices.
DESIRABLE CRITERIA:
- Experience of Oracle EBS.
- Experience of Kinetics.
- Experience of processing timesheets.
