Context:Under the overall guidance of the Regional Director (RD) for South America, the direct
supervision of the Senior Regional Resources Management Officer (SRRMO) and in close
coordination with the Administrative Centres in Manila (MAC) and Panama (PAC), the
successful candidate will be responsible and accountable for monitoring the administrative,
budgetary, financial, information technology, procurement, logistics and human resources
functions to provide resources management support to the Regional Office (RO) and its Country
Offices (COs).
Core Functions / Responsibilities:1. Provide resources management support to the RO and its COs including, but not limited to:
a) Assist in reviewing existing systems and procedures and, if necessary, recommend possible
improvements to strengthen internal monitoring, evaluation, and control systems.
b) Assist in monitoring dashboard of projects budgets and analyse variances between budget
and actual expenditures and project commitments. Support M&E Unit to identify and contribute
to the development of tools to improve project M&E in the region.
c) Assist the SRRMO in preparing donor financial reports and check that they are consistent
with the narrative reports.
d) Provide support to local staff in the areas of finance, human resources, project administration,
logistics and procurement, and give assistance to implement best practices on financial and
administrative activities in the region, including undertaking duty travel to Cos.
e) Assist in the preparation of the Budget of the RO and reports that may be required in
coordination with the SRRMO.
f) Implement appropriate internal controls that safeguard the Organization?s assets, control cash
and prevent fraud.
2. Provide resource management support to small IOM Missions in the region due to lack of
internal capacities, including, but not limited to:a) Participate in the preparation of financial requirements, project budgets and related funding
agreements; Monitor the financial management for the projects, financial projections and
monitoring tools.
b) Support the implementation of administrative and human resources policies and practices.
c) Monitor the timely and accurate personnel administration and payroll processing and ensure
proper documentation with regards to payroll and personnel administration.
d) Monitor and make recommendations to further strengthen appropriate internal controls and
provide guidance in the implementation of relevant operational control systems.
e) Contribute to the development of financial and administrative plans to measure financial
sustainability in country offices, including risk analysis.
3. Assist the SRRMO in managing the human resources function, including recruitment and
other personnel administration processes, in the region and the RO including, but not limited to:
a) Assist the SRRMO in implementing IOM\'s Human Resources policies, rules and regulations,
as well as standards; and check that the COs? administrative procedures are in place and
followed and are in accordance with these practices.
b) Monitor the personnel administration of RO Buenos Aires staff to ensure processes are
followed correctly.
c) Monitor timely and regular implementation of the Staff Evaluation System (SES) in the RO
and in the CO in the region.
e) Assist the SRRMO in coordinating staff trainings in the RO and in the region in the relevant
areas of human resources management.
f) Assist in the preparation of reports that may be required in coordination with the SRRMO, RD
or HRM.
g) Support the SRRMO in reviewing the maintenance of the PRISM HR Module in the COs,
4. Perform other duties as may be assigned.
Required Qualifications and Experience:Education
Master?s degree in Business Administration, Finance, Management, or Public Administration or
a related field from an accredited academic institution with two years of relevant professional
experience; or
University degree in the above fields with four years of relevant professional experience.
Professional certification as chartered accountant (CA) or certified public accountant (CPA),
Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) will be a distinct advantage.
Experience
Experience in financial management, accounting and budgeting, internal control assessment
and (internal and/or external) audit.
Knowledge of IOM/UN accounting, administrative and HR policies, systems, software and
procedures is desired.
Strong computer literacy, especially MS Office tools, SAP or other ERP software.
Knowledge of the region is an advantage.
Languages
IOM?s official languages are English, French, and Spanish.
For this position, fluency in English and Spanish is required (oral and written). Working
knowledge of French and/or Portuguese is an advantage.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies ? behavioural indicators level 2
Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and
innovate.
Accountability: takes ownership for achieving the Organization?s priorities and assumes
responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies ? behavioural indicators level 2
Leadership: provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization?s vision; assists others to realize and develop their potential.
Empowering others & building trust: creates an atmosphere of trust and an enabling
environment where staff can contribute their best and develop their potential.
Strategic thinking and vision: works strategically to realize the Organization?s goals and
communicates a clear strategic direction.
IOM?s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
How to apply:Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 02 September 2020 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:From 20.08.2020 to 02.09.2020
No Fees:IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
