Context: Under the overall guidance of the Regional Director (RD) for South America, the direct
supervision of the Senior Regional Resources Management Officer (SRRMO) and in close
coordination with the Administrative Centres in Manila (MAC) and Panama (PAC), the
successful candidate will be responsible and accountable for monitoring the administrative,
budgetary, financial, information technology, procurement, logistics and human resources
functions to provide resources management support to the Regional Office (RO) and its Country
Offices (COs).
Core Functions / Responsibilities:
1. Provide resources management support to the RO and its COs including, but not limited to:
a)
Assist in reviewing existing systems and procedures and, if necessary, recommend possible
improvements to strengthen internal monitoring, evaluation, and control systems.
b) Assist in monitoring dashboard of projects budgets and analyse variances between budget
and actual expenditures and project commitments. Support M and E; Unit to identify and contribute
to the development of tools to improve project M and E; in the region.
c) Assist the SRRMO in preparing donor financial reports and check that they are consistent
with the narrative reports.
d) Provide support to local staff in the areas of finance, human resources, project administration,
logistics and procurement, and give assistance to implement best practices on financial and
administrative activities in the region, including undertaking duty travel to Cos.
e) Assist in the preparation of the Budget of the RO and reports that may be required in
coordination with the SRRMO.
f) Implement appropriate internal controls that safeguard the Organization's assets, control cash
and prevent fraud.
2. Provide resource management support to small IOM Missions in the region due to lack of
internal capacities, including, but not limited to:
a) Participate in the preparation of financial requirements, project budgets and related funding
agreements; Monitor the financial management for the projects, financial projections and
monitoring tools.
b) Support the implementation of administrative and human resources policies and practices.
c) Monitor the timely and accurate personnel administration and payroll processing and ensure
proper documentation with regards to payroll and personnel administration.
d) Monitor and make recommendations to further strengthen appropriate internal controls and
provide guidance in the implementation of relevant operational control systems.
e) Contribute to the development of financial and administrative plans to measure financial
sustainability in country offices, including risk analysis.
3. Assist the SRRMO in managing the human resources function, including recruitment and
other personnel administration processes, in the region and the RO including, but not limited to:
a) Assist the SRRMO in implementing IOMs Human Resources policies, rules and regulations,
as well as standards; and check that the COs' administrative procedures are in place and
followed and are in accordance with these practices.
b) Monitor the personnel administration of RO Buenos Aires staff to ensure processes are
followed correctly.
c) Monitor timely and regular implementation of the Staff Evaluation System (SES) in the RO
and in the CO in the region.
e) Assist the SRRMO in coordinating staff trainings in the RO and in the region in the relevant
areas of human resources management.
f) Assist in the preparation of reports that may be required in coordination with the SRRMO, RD
or HRM.
g) Support the SRRMO in reviewing the maintenance of the PRISM HR Module in the COs,
4. Perform other duties as may be assigned.
Required Qualifications and Experience:
Education
: Master's degree in Business Administration, Finance, Management, or Public Administration or
a related field from an accredited academic institution with two years of relevant professional
experience; or
: Un
