Administrative Assistant

The Administrative Assistant will provide administrative services to attorneys, timekeepers, and secretaries. Responsibilities: Work closely with other end-to-end service teams (Tampa, Belfast, Chicago, and Manila) in completing AOR assignments Manage calendaring activities, coordinate schedules, finalize meetings, and schedule conference calls Update contact management information Send emails reminders to fee earners on their behalf Complete disbursement requests and wire transfers utilizing the internal coding system accurately and timely Enter and close time entries utilizing Intapp Time according to timekeeper instructions Prepare mail and courier labels Manage expense reports for invoice submission and reimbursements Utilizing mail merge, finalizing name badges, signage, and tent cards Print documents as requested Assist with meeting planning activities including registering for events, booking rooms, setting up webinars, finalizing reservations, and registering visitors as needed Skills and Experience: Bachelor's degree is required Strong relevant experience with office administration skills, preferably in a law firm, BPO, or professional services environment Strong communication, organizational, and problem-solving skills Strong English skills written and spoken (native or bilingual) other additional languages are appreciated Strong technical capabilities across MSOffice Suite Word, Excel, Outlook, Access, PowerPoint) Work requires continual attention to detail in completing assignments Some analytical ability is required to find solutions to various technological and administrative issues