Job Title: Administrative Assistant - LATAM Location: Remote (PST Timezone) Work Schedule: Monday - Friday, 07:00 AM to 03:00 PM PST Job description: Role Overview: We're seeking an ambitious, energetic, and highly intelligent individual with a strong work ethic to grow from an administrative assistant role into a key leadership position within our company. This individual will work closely with the CEO to manage day-to-day operations, streamline processes, and drive strategic initiatives across both our businesses. Key Responsibilities: Manage CEO's schedule, including personal and work commitments, with a focus on optimizing time allocation. Oversee communication channels, including email and Slack, by proactively handling incoming messages and organizing information. Develop client proposals for coaching services, utilizing standardized templates and minimizing CEO involvement through efficient communication methods. Assist in CRM management and implement systems for client relationship management. Collaborate with the CEO to create and implement quarterly strategies for generating warm referrals for coaching services. Delegate tasks from CEO's to-do list, focusing on maximizing impact and productivity. Support the CEO in managing investor relations, including scheduling meetings and coordinating communications. Monitor client contracts to ensure timely renewals and provide ongoing support for client needs. Handle vacation planning for the CEO and their family, ensuring optimal travel arrangements and cost-effectiveness. Assist in newsletter management, from content creation to distribution, with a focus on minimizing CEO involvement. Qualifications: Demonstrated ability to learn quickly, adapt to new challenges, and take initiative. Exceptional organizational skills and attention to detail. Strong communication skills, both written and verbal. Proficiency in time management and ability to prioritize tasks effectively. Experience in administrative or assistant roles preferred. Tech-savvy with proficiency in CRM software and productivity tools. Coachable attitude with a desire for personal and professional growth.
