ComForCare is seeking an organized and proactive Administrative Assistant to join our organization. We are a home care services company assisting older adults to live independently in their own home. The Administrative Assistant will provide clerical support, including typing correspondence, reports and documents, answering the phone, maintaining filing systems and coordinating daily office activities. We prefer candidates who have some administrative support experience, but we are willing to train the right person. Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office, such as filing, typing, copying, binding, scanning, etc. Answer and direct incoming phone calls Greet and assist visitors to the office and answer their questions Assist in caregiver recruitment efforts such as onboarding and new hire files Handle sensitive information in a confidential manner Maintain both electronic and hard copy filing systems Maintain and monitor our online communication platforms Reply to email, telephone or face to face enquiries Photocopy and print out documents on behalf of other colleagues Schedule appointments and maintain calendars Assists with data entry of schedules for billing and payroll. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. Performs other administrative and program support functions, as needed. Work Hours and Benefits Full time with a 90 day probation period Education and Experience Requirements High school diploma or equivalent; college degree preferred Minimum of 3 years of administrative assistant experience (Health Care, HHA and/or CNA experience is a plus). Proficient in GSuite with ability to learn and master internal tracking systems for clients and caregivers. Valid drivers license and current automobile insurance Skills and Qualifications: Strong communication skills, exhibiting empathetic and professional verbal, written and interpersonal communication skills. (Bi:lingual is a plus) Professional, flexible and able to work under pressure and meet deadlines. Ability to function independently and work well in a close team environment. An attention to detail and strong organization and time management skills Positive and friendly outlook. Excellent problem solving skills with ability to multi:task and prioritize work Adept in technology, with ability to assist caregivers with tracking software and related phone Application. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
