Facilities Analyst Job Description Principal Accountabilities: Key accountabilities include:
Significantly participate in the management of the daily operation of offices and soft/hard services for the Argentine portfolio
Lead small projects and manage vendor and contractor relationships.
Be the departmental subject matter expert in requisitioning and processing of invoices, with special focus on courier and utility purchases, invoices and payment reconciliation.
Train and otherwise support building capability of other team members in this skill area.
Oversee all K-C Managed FM contracts/service agreements outside the scope of Integrated Facilities Management (IFM) Solution, including identification of problem areas, development of corrective action, and implementation of best practice process improvements.
On an ongoing basis, develop, implement and oversee audit services of outsourced supplier in regulatory areas (such as cleaning, maintenance, catering, etc.)
Audit responsibilities require incumbent to achieve deep knowledge level of subject matter and ability to identify gaps and recommended changes to achieve compliance. Develop and implement audit plan covering multiple facilities, including identification of areas to be audited, audit methodology to be utilized and setting of audit priorities.
Manager relationship for Kimberly-Clark for KCP Product usage within Facilities, including complex logistics plan.
Create, manage and lead analysis for Facilities purchase orders.
Provide specialized operational support to Facilities Management and client base to meet organizational and business unit needs.
Areas of focus and expertise include financial/asset management, internal control, communications, website/SharePoint site content, training, process/technology, Lean activities, performance measurement, procurement, vendor administration, client support, personnel administration, general administration, and special projects as assigned.
Manage FM Communications, including drafting, editing, proof reading & sending emails. Also includes providing direction to our IFM solutions partner on appropriate messaging.
Key Attributes:
Ability to multitask on a variety of projects, balance workload and prioritize multiple tasks simultaneously & be highly organized.
Must be able to work independently and exercise discretion competently with little direct supervision and carry out expectations of role with proficiency.
Must possess excellent communication and interpersonal skills and be able to effectively communicate and influence change at various levels in the organization.
Flexibility and the ability to adapt to constant work transitions with little or no notice
Able to quickly make decisions under circumstances with little information provided and in situations where an expert opinion is required.
Ability to demonstrate a cooperative and collaborative work style and a team-oriented perspective.
Position Requirements/Minimum experience:
Bachelor’s degree in Engineer or in a business-related field of study, combined with 2-4 years of prior relevant experience; or Maintenance Technician with at least 5 years of relevant experience.
High level of proficiency in Microsoft Office. Expertise in SAP software strongly preferred.
Requires flexibility, ability to multi-task and effective project management skills.
Strong communication skills are essential, including ability to interface with various levels, develop and present thoughtful recommendations, and influence strategic departmental direction.
Prior experience in Facilities Management, along with general facilities work, maintenance, logistics and repair preferred.
Prior experience in fleet management strongly preferred.
Must be enabled to drive vehicles and possess driving skills.
Global VISA and Relocation Specifications:
Primary Location
Argentina-Buenos Aires Austral-Madero
Additional Locations
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
